QuotePilot vs Xero for UK tradespeople. QuotePilot is built for fast voice quoting. Xero is cloud accounting. Compare features, pricing, and what each does best.
Xero is excellent cloud accounting software. QuotePilot is a quoting tool built specifically for UK tradespeople. Xero can produce invoices and estimates, but it's not designed for fast on-site quoting, voice input, or trade-specific job structures. If you need to win jobs fast and collect deposits, QuotePilot is the right tool. If you need bookkeeping and Making Tax Digital compliance, Xero is excellent. They complement each other.
| QuotePilot | Xero | |
|---|---|---|
| Price | From £7.99/month | From £15/month (Starter) |
| Free tier | Yes — 3 quotes/month, forever | 30-day free trial only |
| Voice quoting | Yes — describe job by voice | No voice quoting |
| AI quote generation | Yes | No |
| Customer portal | Yes — accept & pay online | Basic online invoice view, no quote acceptance portal |
| Online payments | Yes — deposit + final payment | Stripe or GoCardless integration for invoice payments |
| Mobile | Yes — web app + iOS coming | Mobile app available, manual quote entry |
| Automated follow-ups | Yes | No |
Tradespeople whose accountant uses Xero and who need proper bookkeeping
Tradespeople who want to quote on site in 60 seconds, send professional quotes, and collect deposits before starting work
Yes — Xero has a basic quotes/estimates feature. But it requires manual entry, has no voice input, no trade-specific job types, and no customer portal for digital acceptance and deposit payment.
Yes — this is a common setup. QuotePilot for fast quoting and deposit collection; Xero for bookkeeping, VAT returns, and bank reconciliation. Different tools for different parts of the business.
QuotePilot is £7.99/month. Xero Starter is £15/month but has invoice limits — most tradespeople need the Standard plan at £30/month. For quoting specifically, QuotePilot is better value.
No — QuotePilot is for quoting and deposits only. For VAT returns and Making Tax Digital, you need accounting software like Xero or QuickBooks alongside it.
Voice-to-quote in 60 seconds. Customer portal, online payments, and automated follow-ups included.
Free plan includes 3 quotes/month. Trade plan from £7.99/month.